The Canadian Mental Health Association (CMHA) – Kingston Branch is committed to protecting the privacy of the personal information of its employees, members, volunteers, donors and other stakeholders. We value the trust of those we deal with, and of the public, and recognize that maintaining this trust requires that we be transparent and accountable in how we treat the information that they choose to share with us.
During the course of our various projects and activities, we frequently gather and use personal information. Anyone from whom we collect such information should expect that it will be carefully protected and that any use other than for what it was originally gather for or other dealings with this information is subject to consent. Our privacy practices are designed to achieve this.
Defining Personal Information
Personal information is any information that can be used to distinguish, identify or contact a specific individual. This information can include an individual’s opinions or beliefs, as well as facts about, or related to, the individual. Exceptions: business contact information and certain publicly available information, such as names, addresses and telephone numbers as published in telephone directories, are not considered personal information.
Information in the public domain is not subject to privacy legislation and as such is not included in this policy.
We consider donor and volunteer information always to be personal information, and do not disclose information about donors or volunteers without consent.
Personal information gathered by CMHA-Kingston Branch is kept in confidence. Our staff are authorized to access personal information based only on their need to deal with the information for the reason(s) for which it was obtained. Policies are in place to ensure that the information is not disclosed or shared more widely than is necessary to achieve the purpose for which it was gathered. We also take security measures to ensure the integrity of this information is maintained and to prevent its being lost or destroyed.
We collect, use and disclose personal information only for purposes that a reasonable person would consider appropriate in light of the circumstances. We routinely offer subscribers and donors we deal with the opportunity to opt not to have their information shared for purposes beyond those for which it was explicitly collected.
We do not automatically gather any personal information such as your name, phone number, e-mail or address. This information is only obtained if you supply it voluntarily, through contacting us via e-mail, by asking to be added to an Information Network or to receive electronic newsletters or other information.
Any personal information you provide to us will not be sold to any third party.
We do not regularly use “cookies” to track how our visitors use the site. Whenever we enable “cookies” to facilitate our transactions, we will first inform you.
If you choose to participate in an on-line forum or discussion group or join an Information Network or similar list, we may ask you to volunteer personal information such as your name and e-mail address for the purposes of effective administration of the forum or discussion group. We will not disclose this information to anyone outside of CMHA-Kingston Branch without your prior consent.
We regularly review our privacy practices for our various activities, and update our policy on a yearly basis. Please revisit this website for information on our most up-to-date practices.
Upon request, individuals shall be given access to the information in their donor record.
Further information on privacy and your rights in regard to your personal information may be found on the website of the Privacy Commissioner of Canada at www.priv.gc.ca.